Managing Licenses

Helix ALM's flexible licensing model allows you to use the right mix of licenses for your company's specific needs. Product licenses are managed globally with the Helix ALM License Server, reducing license administration time.

Floating vs. named licenses

Helix ALM products include floating and named licenses. Named licenses are best for users who log in frequently while floating licenses are best for users who log in occasionally.

A named license is dedicated to a specific user and allows the user to run the product from any place on the network. Named licenses cannot be shared. In addition, the Helix ALM License Server Admin Utility tries to automatically associate existing named license users with corresponding named licenses. For example, if you edit a 5-user named license and replace it with a 3-user named license, the license server admin utility tries to reassociate the remaining users with another named license.

A floating license can be used by anyone on the network, up to the limit specified on the license server. The license server tracks the number of available floating licenses. When a user logs in, the corresponding total used floating license number increases by one. If more users than allowed by the floating license try to log in, they are denied access.

Note: Users with floating licenses use multiple licenses when logged in to a Helix ALM client application and a third-party application integrated with a Helix ALM product at the same time. Make sure users know to log out of clients and disconnect third-party applications from Helix ALM products when they finish working to make licenses available to other users.

Helix ALM licenses

Helix ALM licensing includes separate licenses for issue management, requirements management, and test case management to provide users access to the features they need to work with. You can use a combination of area-specific licenses or a Helix ALM suite license to access all areas. Keep the following in mind:

Helix ALM suite licenses provide access to issue management, requirements management (full license), and test case management. If a user is assigned a Helix ALM suite license and a license for a specific Helix ALM area, such as requirements management, is already assigned, the suite license is assigned instead of the other license. If the user is already assigned a Helix ALM suite license and an area-specific license is assigned, the suite license is unassigned and the user will not have access to any other areas except the specific one assigned, unless other licenses are also assigned. When a user with a floating Helix ALM suite license logs in, licenses for all Helix ALM areas are in use.

Requirements Management full licenses provide access to all requirements management functionality. Reviewer licenses only provide read-only access to requirements and requirement documents in Helix ALM Web. Only one requirements management license type can be assigned to each user.

Each Helix ALM license includes a license for the SOAP-based SDK, except for requirements reviewer licenses.

License duration

Evaluation, perpetual, or subscription licenses are available depending on the duration needed.

License type	Use to:	Provides access to:	When they expire
Evaluation	Try products for a trial period	A specific product version and technical support during evaluation period.	Licenses stop working and users can no longer use them to access products.
Perpetual	Make a one-time purchase with annual maintenance renewal for upgrades and technical support	A specific product version. Technical support and product upgrades are also available as long as maintenance is current.	Users can continue using the product version that licenses are associated with, but access to upgrades and technical support is no longer provided.
Subscription	Subscribe to products for a specific period of time determined at the time of purchase	A specific product version, technical support, and product upgrades as long as subscription term is current.	Licenses stop working and users can no longer use them to access products.

License type

Use to:

Provides access to:

When they expire

Evaluation

Try products for a trial period

A specific product version and technical support during evaluation period.

Licenses stop working and users can no longer use them to access products.

Perpetual

Make a one-time purchase with annual maintenance renewal for upgrades and technical support

A specific product version. Technical support and product upgrades are also available as long as maintenance is current.

Users can continue using the product version that licenses are associated with, but access to upgrades and technical support is no longer provided.

Subscription

Subscribe to products for a specific period of time determined at the time of purchase

A specific product version, technical support, and product upgrades as long as subscription term is current.

Licenses stop working and users can no longer use them to access products.

Use the license server admin utility to track when maintenance, evaluation periods, or subscription terms expire. See Viewing license details. To continue using products after evaluation periods or subscription terms expire, or to upgrade products after maintenance for perpetual licenses expires, contact Perforce Sales to purchase new licenses or renewal extensions.